For ungating, Amazon wants a real commercial invoice from a manufacturer or distributor that is recent, shows the supplier’s full details, shows your business name and address exactly as they appear in Seller Central, and lists the products and quantities you bought. Requirements can vary by category and brand, so always read the ones shown in your Apply to Sell request.
Quick answer: An invoice for Amazon approval should come from a manufacturer or distributor, be dated recently (an Amazon moderator has cited 180 days), match your Seller Central name and address, show the supplier’s name, address and contact details, list the products and quantities, and be an unedited file.
What an Invoice Needs for Amazon Approval
| Requirement | What it means |
|---|---|
| From a manufacturer or distributor | Not a retail store or another reseller |
| Recent date | Check the window shown in your request. An Amazon moderator has cited 180 days |
| Your name and address | Must match your Seller Central account exactly |
| Supplier details | Business name, address, phone number and website or email |
| Products | Product names or identifiers that match what you are applying for |
| Quantities | Enough units to meet the minimum Amazon asks for |
| Paid | Some requests ask for invoices that show payment |
| Unedited file | A clear PDF or image, not a document you have changed |
In one Seller Forums thread, an Amazon moderator listed requirements for a brand application, including an invoice from the manufacturer or an authorized distributor, dated within 180 days, with the seller’s name and address matching Seller Central, showing payment, and in PDF, DOC, PNG, GIF or JPG format up to 10MB.
How Many Units Do You Need to Buy to Get Ungated?
There is no single number. Many sellers report that 10 units is a common minimum, but some brands ask for far more. In the same forum thread, the moderator said one brand required a combined purchase of at least 400 units.
Read the quantity shown in your Apply to Sell request before you order, and buy at least that many.
How Old Can an Invoice Be for Amazon Ungating?
Use the most recent invoice you have. The window shown in your request is the one that counts, and a 180-day window has been cited by Amazon staff. An older invoice is one of the most common reasons for a denial.
Does Amazon Accept Invoices From Wholesalers?
Yes, when the wholesaler is a legitimate business. For some brands, Amazon asks for an invoice from the brand or one of its authorized distributors. If a brand is that strict, ask your supplier before you buy, or look at a letter of authorization (LOA).
Invoice vs Receipt for Amazon Ungating
A retail receipt is not a wholesale invoice. Receipts from stores or online retailers do not show a commercial supply relationship and are usually rejected. Use a commercial invoice from your supplier.
Does Amazon Accept a Pro Forma Invoice for Ungating?
Usually not. A pro forma invoice is a quote issued before a sale. Amazon wants proof of a completed purchase, so submit the final invoice after you have paid and received the goods.
Invoice Address Must Match Seller Central
Your business name and address on the invoice should match Seller Central exactly, including suite numbers. A mismatch is one of the most common reasons for denial. Check your Seller Central details before you place the order, and give your supplier the same details.
Can I Hide Prices on an Invoice for Amazon?
Amazon has allowed sellers to hide pricing in some cases, but anything you black out or edit can make the invoice look altered. Unless your request specifically allows it, submit the invoice exactly as your supplier issued it.
After You Apply
If Amazon says no, check your invoice against this list before you reapply: ungating request denied. Keep every invoice after you are approved, because Amazon can ask for them again if a buyer files an authenticity complaint.
For the full Apply to Sell process, read how to get ungated on Amazon.
Invoices From Us
Every order from us comes with an invoice showing our business details and yours. See wholesale invoices for ungating. Amazon makes the final decision on every request.
Amazon updates its requirements from time to time. Always follow the requirements shown in your own Apply to Sell request.